Take Control of Your Overtime Costs

May 15, 2020

Group of healthcare professionals.

Overtime costs can come at a high price for any business, but this rings especially true for healthcare organizations. Healthcare administrators may find themselves especially overwhelmed during troubling times like these, as they attempt to deal with the unfamiliar circumstances that accompany the COVID-19 pandemic.

You may be wondering what options healthcare organizations have when it comes to handling the difficult challenges that arise from having fewer employees available due to illness, quarantine, or caring for a sick family member. And what about those employees who are still able to work, but find themselves working overtime in order to meet the demands, contributing to a sudden increase in overtime? How can healthcare organizations work to reduce the financial impact of overtime, in times of crisis, or even during normal day to day operations?

Determine and Revise Budgets for Realistic Goals

The first item on the list is to set a budget. This can be done by examining your existing budget and then making any necessary revisions in order to help you reach a more realistic goal or starting over completely and building a new budget from scratch. Creating a current, up to date budget will give you a much clearer picture of where things stand now and what you hope to accomplish in the future.

Payroll Needs to be On-Time and Efficient

Payroll compiling doesn’t have to be difficult and time-consuming. Implementing workforce management software can dramatically help to improve your payroll process. Accurately tracking and recording all hours worked by staff, including any overtime hours, allows you to quickly and easily compile a concise report for your payroll system, making the entire payroll process more efficient.

Cross-Train and Track Credentials and Skills Automatically

Cross-training employees to work in multiple roles can help reduce overtime by spreading out the workload and allowing different employees to step in and help out where they are needed most. This process can be made easier with the use of workforce management software that can easily track credentials and skills. A robust scheduling software solution can automatically match employees that have the proper qualifications or credentials to fill open shifts. Streamlining your tracking process can also pinpoint certain employees who are likely to be the most effective when it comes to working multiple roles.


In order to constructively manage overtime, you need the complete transparency that only workforce management software can provide. With the right software, you can see the entire big picture, all in one place-even across multiple locations.

View Schedule in Real-Time

With workforce management software, schedules can be viewed in real-time, allowing schedulers and administrators to quickly and easily spot gaps in coverage as well as see overtime thresholds for all available employees.

Manage Set Schedules and Time-Off Requests as Well as Sick Time

Schedule360’s simple software solution makes it easy to manage set schedules and time off requests which can be extremely useful during difficult times like these when more employees may be requesting time-off.

Streamlining your scheduling process and taking control of your overtime is important, and we make it easy. Spending less time on scheduling and overseeing overtime thresholds gives you more time to focus on other important things, like the health and safety of your patients and employees. Schedule360 can help you achieve these goals with the help of our highly configurable, workforce management software. Contact us today for a customized demo to see exactly how we can work for you and your staff.