Schedule360® Renewed by California Department of Veteran’s Affairs

March 15, 2018

Schedule360® is used to manage three shifts daily across 18 different departments for Intermediate Care, Skilled Nursing, and Memory Care.

Schedule360® Employee Management Software Renewed by California Department of Veteran’s Affairs for Managing Clinical Shift Schedules.

CalVet programs include eight State Veterans Homes throughout California to serve veterans requiring long-term care. Schedule360® has been retained for use in the Barstow (220 Beds), West Los Angeles (396 Beds), and Yountville (the largest Veteran Home in the United States) Veteran Homes.

Optimizing Staff through a Transparent View of Schedules:

Renato Sotelo, SRNII for VHC-Yountville explains. Currently we utilize Schedule360® to manage three shifts daily across 18 different departments for Intermediate Care, Skilled Nursing, and Memory Care. The scheduling of over 300 Clinical Staff across multiple departments was a very cumbersome process prior to Schedule360®.

While a Staff member may have a “home department” that person can also be clinically qualified to pick up shifts in other areas as needed. Staff have the ability to self-schedule into openings online and only match to shifts where he/she is qualified to work. To cover last-minute open shifts for last-minute call-outs, we constantly float staff every day on every shift.

Schedule360® allows our Supervisors the ability to not only manage call-outs, but as importantly quickly fill these openings with qualified employees. The system provides a high-level view of all openings, by department allowing us to make better decisions for utilizing our Staff. The internal communication feature of Schedule360® immediately notifies an employee of any change to his/her schedule for every shift.

Customized Reporting to Meet Facility needs:

Tina Pinaglia, SRN comments, “Over several years of utilizing Schedule360®, our internal team has requested a number of customized changes to the system so that it better fits our needs. The team at Schedule360® has been very responsive for ensuring our needs our needs are met.

One example is the Enterprise Daily Print Version that was developed to mimic the physical report we used in the past. The Print Version provides all departments on one page, in an easy-to-view format and includes all scheduled Staff, Openings by Department, Vacations, and Other Documentation to help our Supervisors better manage the departments.
Additionally, Schedule360® provides a searchable Monthly Calendar that our payroll department uses to check bi-weekly shifts for accuracy on employee work schedules, cost centers where scheduled, and any call-outs, vacations, floats, etc. As we do not employ a Time-Attendance system, the Monthly report saves us significant time in checking the accuracy of schedules prior to processing payroll.”

Schedule360® is a highly scalable solution designed to automate the labor management processes of scheduling and staffing. Schedule360® harnesses the power of the web through a “rules-based” system to provide the ultimate in schedule automation while ensuring the correct clinical mix for every shift and every unit within a facility.

Schedule360® can be accessed from any internet connection by all users allowing full optimization of all FTE and PRN employees. Self-scheduling, Staggered Group Rotations, Set-Scheduling, and Dispatching Open needs, paired with comprehensive, proactive real-time reports are but just a few features offered.

About Schedule360®

The Schedule360® system was created to harness the power of web-based applications to solve the age-old dilemma of taming the chaos of labor-management and staffing/scheduling. We are a nimble, customer-centric organization that does not subscribe to a “one-size-fits-all” approach to application development.

Our applications achieve real-world results and are built to provide both immediate and long-term ROI. The Schedule360® suite of employee management software applications currently serves a diverse group of customers within the healthcare delivery sector. Regardless of the size of your organization, we have the application, but more importantly, the expertise to design a solution to fit your labor-management needs. For additional information, contact us today!