Scalable Healthcare Scheduling Software to Optimize Current Workforce

February 7, 2022

The COVID-19 pandemic has affected many aspects of the healthcare industry, and staff scheduling is no exception. Healthcare organizations are facing severe staffing shortages, with even more employees threatening to walk away from their jobs. Since February 2020, it’s estimated that 30 percent of U.S. healthcare workers have either lost their jobs or quit, while 31 percent of those who kept their jobs have contemplated quitting. 

Almost every hospital is taking an “all-hands-on-deck’ approach to this situation, causing increasing strain on employees who are already stretched to the maximum. Schedule360 can help. Our robust, healthcare staff scheduling software solution can help you manage all your clinical roles with centralized web-based control, exceptional transparency, and no app to download.Healthcare staff at work wearing PPE and holding a tablet.

Real-Time Reporting 

Schedule360 scheduling software provides real-time reporting for better forecasting of shift needs. Our integrated real-time reports allow for one-click management of employee compliance to work targets and allows you to manage your staff schedules efficiently. 

OT Thresholds and Target Work Hours

Budgeting and managing overtime are much easier with real-time reporting. Management can view overtime thresholds for available employees 24/7 online in real-time. The right scheduling software dramatically reduces overtime by sifting out employees currently below target work hours. You can also spot gaps in coverage and optimize your current staff before utilizing costly, agency labor or approving overtime shifts. Configured healthcare staff scheduling software gives management a real-time view of target work hours and overtime thresholds.

Automate Tasks 

Automate redundant, rules-based scheduling tasks with easy to configure features. Automation significantly helps to streamline and simplify any schedule related tasks, including overtime monitoring and tracking compliance. Our scheduling software makes it possible to achieve operational efficiency without draining your resources by automating time-consuming tasks. Save time with self-scheduling, employee shift swaps, credential tracking, time-off requests, and more. 

Schedule Transparency 

As a premiere cloud-based program, we provide complete schedule transparency and accountability with 24/7 real-time updates and access. Schedulers can view schedules in one place, allowing them to optimize under-utilized staff, such as PRN employees. Schedule transparency reduces the occurrence of missed shifts because employees can view their schedules anytime, anywhere, and receive instant alerts in real-time should things change, or additional shifts open up. 

Internal Messaging 

Schedule360 software includes secure messaging inside the platform for more effective communication between staff and admin. With segmented internal messaging, administrators can quickly relay critical information to the masses or pointed messages for greater relevance, including any urgent, critical shift needs to optimize your workforce. 

Credential Tracking 

Credential tracking decreases lapses in licensure with the ability to track employee credentials. Skills requiring recertification are tracked from the expiration date and the system can be set to dispatch alerts to employees 60 days prior to expiration, which are then linked back to the system for rapid updating. Credential tracking prevents employees lacking certain credentials or skills from signing up for shifts they aren’t qualified to work, ensuring patient care remains a top priority and shifts have balanced coverage. 

Centralized Call Off Feature

Managing call-offs is a complicated process, especially if you’re relying on outdated scheduling methods. Schedule360 software contains a centralized call-off feature ideal for large healthcare facilities. This unique feature allows employees to call off shifts up to 7 days ahead but is often used for last-minute call-offs. It’s also configurable to allow various time frames to fit your needs and eliminates the need for staff to “man the phones” to handle the extreme amount of call offs common in large healthcare facilities. 

Easy Implementation 

Schedule360 guarantees a seamless, easy implementation process, even in the current state of demanding healthcare needs. We offer segmented roll-out options, so you don’t have to implement it into your entire facility all at once. Our easy setup process lets you implement our software solution at a pace that works for you. 

Our software is designed to fit nearly any type of business, big or small. Our scalable software model can handle 10 employees or 10,000+ employees. Our easy implementation process is designed to get you onboard with a scheduling software solution that’s configured to fit your exact needs right away. Data entry is handled by us, as we’re a solution, not another task you have to manage. We understand that times are tough, so the last thing we want to do is leave you stranded when you’re already feeling overwhelmed. Our supportive staff will help you with implementation, training, and ongoing 24/7 customer support long after you’ve rolled out our software solution in your unit. 

Schedule360 is the Solution You’ve Been Searching For 

We understand that taking on a new system when you’re already dealing with the effects of a global pandemic can be overwhelming, but we hope to ease your concerns. Once you see for yourself what an organized and efficient scheduling process can do for your organization, you’ll find it much easier to allocate your resources, oversee and manage staff schedules, and utilize the tools and features that can make streamlining your workforce more efficient, even across multiple locations. We Know Scheduling.™ Contact us today for a configured demo to see exactly how Schedule360 can perform seamlessly within your current processes to help you meet the current demand in high-quality patient care.