How Nurse Scheduling Software Benefits Healthcare Facilities

January 11, 2022

Many healthcare facilities operate 24/7, 365 days a year. To deliver quality patient care, administrators need to schedule skilled staff and the proper resources at the right place and time. Managing nursing shift schedules to maintain the required staffing levels, balancing skill sets during shifts, and providing training for new hires all present many scheduling challenges that can be streamlined with the right software solution.  

Nurse scheduling software can address these complex problems and assist healthcare facility managers and administrators in staffing shifts and departments more effectively than outdated manual scheduling processes.

Nurse scheduler wearing a brown shirt with a white coat over it  standing with her arms crossed.

Staff Retention

Nurse burnout has always been a problem in healthcare delivery as they work long hours in a stressful environment. Now with the current nursing shortage, this is becoming a larger issue. Nurse scheduling software improves staffing levels with smarter scheduling, giving overworked staff some much needed relief. Nurse scheduling software provides transparency and accountability, allows you to view work targets and OT thresholds with ease, and streamlining your workflow to keep everyone on the same page results in less staff turnover and better patient care.

Optimized Scheduling 

Schedule360’s software solution enables you to optimize your schedule by utilizing your current resources more effectively, dramatically reducing expensive agency dependence.  In addition, you’ll be able to take inventory of the resources you already have at your disposal with nurse scheduling software. Quickly track and organize the skills and credentials your organization already has available, so you don’t have to waste time or money searching elsewhere. 

Reduction in Overtime 

Implementing the right nurse scheduling software helps cut down on OT by sifting out those employees currently below target work hours. You’ll also be able to spot gaps in coverage, allowing you to optimize your current staff before turning to an outside agency or approving overtime. 

High-Quality Patient Care

Implementing nurse scheduling software in your facility will increase quality care for patients. The implementation of nurse scheduling software provides administration with a complete and comprehensive clinical picture. Nursing managers can leverage important patient data that’s already available from previous orders, test diagnoses, and other clinical documentation to better determine patient needs more quickly, accurately, and effectively. This data also ensures a balance in every shift by matching the demand with only those staff who are qualified to fill the shift. 

Balanced Shifts 

Nurse scheduling software assists healthcare facility managers by matching demand for care to the clinical labor supply, taking each patients’ level of care intensity into account to quickly determine total workload levels, confirm safe staffing levels, and generate fair shifts for review and approval. 

Better Work/Life Balance

When personal needs are met, employees are much more satisfied with their jobs. Since schedulers can easily access personal schedules and availability in real-time, they’re able to schedule shifts to accommodate those requests whenever possible, boosting employee morale. Employees have lives outside of work, such as secondary jobs, families, and hobbies. Nurse scheduling software makes it possible to better accommodate employee’s needs when creating a schedule. Employees get the break they need, and schedulers get employees who are available to work, which leads to fewer scheduling changes, making it a win/win for everyone. 

Fewer Gaps in Coverage

Nurse scheduling software includes complete schedule transparency with 24/7 access to employee schedules from any mobile device with internet. Web-based scheduling software eliminates schedule confusion that can result from shift swaps, hot shifts, and callouts that can cause gaps in coverage. With internal messaging capabilities complete with automated messaging controls, admins can set reminder messages for staff who picked up or were scheduled shifts outside of their normal hours.

Automated Scheduling Tasks

Scheduling automation frees up resources, improves staff morale, and reduces operational costs. With nurse scheduling software, you can achieve operational efficiency without draining your resources by automating time-consuming tasks like employee shift swaps, self-scheduling, time-off requests, credential tracking, OT monitoring and more. 

Easy Implementation

Schedule360 is a secure, cloud-hosted scheduling solution, so there is nothing to download or install. We assign a dedicated Schedule360 representative to work closely with you to get a better understanding of your unique scheduling needs. They’ll also provide expert consultation and guidance, as they manage and coordinate setup with our IT team, training department, and account administration. Schedule360 wants to make the implementation process as easy as possible, so we do all the heavy lifting of data entry for you. We also provide outstanding, ongoing customer support, with live operators available to assist you 24/7.

Ready to Solve the Complex Puzzle of Healthcare Staff Scheduling? 

Schedule360 was designed with you in mind. Our robust healthcare staff scheduling software is simple for managers and staff to use, but powerful and configurable enough to solve your toughest scheduling challenges, no matter how unique. Schedule360’s innovative features are created to optimize your healthcare workforce management, allowing you to reclaim time for what really matters, like delivering outstanding patient care. At Schedule360, We know Scheduling™, and we know a one-size-fits-all approach just isn’t going to cut it in this industry. Contact us today for a configured demo of our award-winning staff scheduling software.