Features Of Employee Schedule Software
The Schedule360™ suite of Employee Scheduling Software and Labor Management Applications provides the ultimate in scheduling automation. Using our secure cloud-hosted applications, you can create and adjust schedules in real time to proactively align staff with demand to control labor costs, increase productivity and maintain compliance. Schedule360 is highly configurable and can be set up for virtually any type of business – from 100 employees to thousands.
Schedule360’s Employee Scheduling Software includes the following features:
Rules-Based Self Scheduling
After release of shifts for upcoming schedule and immediate booking of Set Schedules Shifts, remaining open shifts are available for self-scheduling by unit-based employees. Allows the majority of the work to be done for you, to the delight of employees, in an intuitive, seamless process. Gives employees flexibility while ensuring individual work targets are met and safe levels of staffing occur. Management still defines setup. Feature can be turned on/off for the entire department or for each employee.
Employee Post & Exchange
Allows employees to swap shift within a set of rules. Can be configured to allow posting only to multiple staff (no exchange required), swap with admin approval only, and only allow swaps that are +/- 1 hour in length of the original shift and within same pay period to prevent OT.
Available Shift Dispatching: Broadcast Shift Dispatching
Last minute needs can be dispatched to all qualified and available employees via cell phone, pager or email messages.
Each employee has a message board; admins use the Messaging tab to send messages to their board. Employees are messaged when time off is approved/denied, a change is made to their schedule, a recertification is necessary, for float scheduling alerts, etc.
Reporting & Analytics
Dashboard provides quick, concise overview of schedule and report status. Configurable reports allow scheduler to view scheduling data at enterprise, group, district, and facility levels; and export to print or Microsoft® Excel®.
Can be configured to record all the complex variables associated with your employee payroll so you can easily compile a concise report for your payroll system or service.
Employee Preferences and Time Off
Employee logins are configured to capture scheduling preferences or requests and to submit time off requests for admin approval. Preferences can be configured to capture prefer on, prefer off, or both. Tab is controlled by employee’s profile through a yes/no setup. Configured to align with the facility’s needs: time off codes, hour calculations and restrictions.
Employee Survey Tool
Allows creation and distribution of personalized surveys to employee message boards. Response data is captured and may be exported to flat files (.csv or .xls) for use by management.
License and Credential Tracking
Licensure and skills are tracked and stored in employee profiles. Skills that require recertification are tracked by expiration date and the system alerts the employee 60 days prior to expiration. Linked to Credential page for rapid updating. Units/Facility/Enterprise set-up can disallow employees with expired credentials from signing up for shifts. Can also update via interface to PeopleSoft® to eliminate duplication of entry.
Admins can build classes into the system for employee sign-up. Admins define the unit(s), class size, date, time and location; which is shown in the Class Display.
Uses a series of algorithms to match employee profile qualifications to open shifts. Can be configured to restrict the number of shifts scheduled in a row, whether or not to account for time off and preferences, and schedule based on employee’s distance from location.
Set Schedule Templates
Allows schedulers to build a recurring template for each employee by facility. Template is stored in the system and replicated to create future shifts. Can be edited, cleared or inactivated at any time.
Web-Based Punch In/Punch Out Time and Attendance
Primarily for home-based employees who log into their account and punch in/out of their scheduled shifts based on the facility’s guidelines.
Productivity modules are integrated into the Daily Schedule for each unit and provide immediate calculation of Care Hours per Patient Day based upon department Census Levels. Upon clicking “submit”, labor cost data for departments is calculated and displayed in real time for each department on the Daily Schedule screen. Allows the user the ability to immediately manage staffing levels to ensure safe staffing, while promoting fiscal responsibility through budget adherence.
Float Staff have the ability to be sent to any Facility/Department with the click of a mouse. Modify Preferred Units link allows Float Scheduler to select multiple locations via drop-down for all scheduled Float staff and instantly transfer them to new departments. Central Float receives documentation for each move; Staff Received a message documenting the float, and the “Floated to” unit documentation, as well as Float Employee on the schedule.
Overtime Alerts for employees self-scheduling or admin scheduling of employees (alert can be overridden at admin level). Employees can request to work OT shifts; requests display under the Pendings tab for admin approval.
Contact Us at 877-441-5257 to discuss your scheduling needs and demo the features that fit the way YOU work. We custom-configure Schedule360 to create the best solution for you, without compromise.
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